Accounts Payable Add-on
The Accounts Payable add-on tracks what you owe your suppliers. Upload an invoice and Iraca reads it for you, or enter one by hand — either way, you approve it, record payments against it, and get reminded before anything comes due. It is a standalone paid add-on available to Grove and Canopy plan tenants, and requires the Accounting & Close add-on to already be active.
Activating the add-on
- Make sure Accounting & Close is already active — Accounts Payable posts every approved bill and payment straight to your ledger, so it needs somewhere to post to. Go to Billing → Add-ons and activate Accounting first if you haven't.
- Go to Billing, scroll to Add-ons, find Accounts Payable, and click Start 14-day free trial or Subscribe.
- A new Accounts Payable link appears under Purchasing in the sidebar.
Importing an invoice
Open Purchasing → Accounts Payable and click Import from file. Drop in a photo, PDF, or spreadsheet of a vendor invoice — Iraca reads it and fills in the vendor, invoice number, dates, and every line item for you. If the vendor matches an existing supplier, it's linked automatically; otherwise pick one from the list. Review the extracted details, adjust anything that needs it, and save.
Prefer to type it in yourself? Click New Invoice instead — it opens the same review screen, empty, ready for manual entry.
If you save an invoice with the same invoice number as one already on file for that vendor, Iraca flags it as a possible duplicate so you can double-check before proceeding.
Approving and paying
A newly saved invoice starts out Pending Review. Open it and click Approve once you've confirmed it's correct — this posts the bill to your ledger (debiting the expense or inventory account for each line, crediting Accounts Payable) and locks the invoice from further edits.
Once approved, click Record Payment to log a payment against it — full or partial. Each payment posts its own ledger entry (crediting Cash) and updates the invoice's status: Partially Paid until the full balance is covered, then Paid.
Due-date reminders
Every day, Iraca checks for approved invoices due within the next 7 days or already overdue, and emails your account's owners and admins a summary. The Upcoming Payables card on your dashboard shows the same thing at a glance — how many bills are open, how much is owed, and how many are overdue.
What this add-on doesn't do yet
Accounts Payable tracks what you owe and reminds you to pay it — it doesn't pay suppliers for you. You still send payment through your own bank or however you pay suppliers today, then record it in Iraca. There's also no supplier login yet; invoices are uploaded or entered by your own team.